Your photographs and your data
Notice version 2026-08-15. This is the same wording shown at the door before your first scan.
When you scan a door, this app records which room it was, what time you started and finished, which checks you ticked, and — depending on how your manager has set the building up — where your phone was when you scanned.
The photographs you take are of the room, not of you. They are stored against your name and the time you took them, because that is what makes them proof the room was done. Take pictures of the work, never of a guest, a colleague or anybody's belongings.
Your manager and your client's building manager can see all of this. It is not shared with anyone else, it is not used to identify you anywhere else, and no photograph is run through any face-recognition system.
Photographs are deleted automatically after the retention period your employer has set. The record that a room was cleaned is kept, because that is the service record.
You can ask your manager what is held about you and to delete your photographs at any time. Asking does not affect your work or your pay.
What is kept, and for how long
Photographs of cleaned rooms are destroyed automatically once they reach the retention period the employer has set — 90 days unless they change it. The record of the clean itself, which room, who, when, and what was ticked, is kept for as long as the company needs it, because that is the service record a client is entitled to see.
Who can see it
Your employer, and the people they give a login to — which normally includes a manager at the building you clean, so that they can check the work they are paying for. Nobody else. Photographs are held in private storage and are only ever shown through links that expire after a few minutes; there is no address anybody can share that keeps working.
What is never done with it
- No photograph is run through face recognition, or any other recognition.
- Nothing is sold, and nothing is shared with anyone outside your employer’s account.
- Nothing is used to train any model.
- Your location is only recorded at the moment you open a room, to confirm you are at the building. You are not tracked between rooms or after work.
Asking for your data, or its deletion
Under the Protection of Personal Information Act you can ask your employer what is held about you, and you can ask them to delete your photographs. There is a button on their side that does exactly that, and using it does not affect the record that the rooms were cleaned — which is the service record they owe their client, and is not yours or theirs to remove. Asking does not affect your work or your pay.
Your employer is the responsible party for your information; Clock2Clean processes it on their instruction and for no other purpose. Ask them first — if you cannot get an answer, the terms page names what they agreed to when they opened the account.