QR room checklists with photo proof
A sticker behind the door.
Proof the room was actually done.
The cleaner scans the QR inside the room on their own phone, ticks through the checklist, and photographs the work. You get the room, the person, the times and the pictures — before they have finished the floor.
No hardware. No app store. Works with no signal.
How it works
Three things, and none of them is an app
01
Stick a QR behind every door
Type “101-140” and you get forty room labels to print, cut up and stick inside the doors. No hardware, no beacons, no tags to buy — a sheet of A4 and a laminator.
02
The cleaner scans it and works the list
Their own phone, in a browser. No app store, no login, no data plan needed once the page has loaded there once. They tick as they go and photograph the lines that matter.
03
You have the proof before they leave the floor
Which room, who, when, how long it took, what was ticked, and the photographs. On your board as it happens, and in a printable record your client can keep.
What is actually in it
Built for corridors, not conference rooms
Photos that are worth looking at
A photograph of a bathroom at postage-stamp size proves nothing. These are kept at a size where a smear on a mirror or a hair in a shower tray is actually visible — which is the only size at which they settle an argument.
It works in a basement
Lift lobbies, service corridors and hotel wings with metre-thick walls are exactly where this gets used, so the whole flow runs offline. The clean is held on the phone and sent the moment there is signal, with the real times on it.
The building is checked, the room is proved
GPS cannot tell room 214 from 215, and any product that claims otherwise is guessing. The location fix confirms the cleaner is at the building; the sticker on the door is what says which room.
Partial is an honest answer
The guest came back, the room was occupied, the vacuum died. A cleaner can finish a room they could not complete and it is recorded as partial, with the missing lines named. Refusing would only teach people to tick boxes they should not.
A login for your client
Give a building manager a read-only account and they can see the board, the log and every photograph for their own building. Most of what you spend a monthly meeting proving, they can check on a Tuesday.
Photographs do not pile up for ever
They are taken inside somebody else’s building, and often inside a room a guest is living in. They sit in private storage, are served only through short-lived links, and are destroyed automatically at the retention period you set.
What it does not do
Worth saying before you sign up
- It is evidence, not a witness. A scan proves a phone holding somebody’s PIN was at the building and that a list was ticked with photographs attached. Treat a dispute as something to look at the pictures about.
- It cannot see inside the room. Nothing here judges whether a photograph shows a clean bathroom. A person does that, faster, because the photograph is in front of them.
- You need your client’s permission to photograph their building. That is a clause in your cleaning contract, not something software can grant.
Set up your first building in ten minutes
Add the building, name the rooms, print the labels. The next room somebody cleans is on your board.
Start free